Critical Information for Parents of Participants

Dear Parents:

We are very excited to begin production of On The Town. We have a great cast and crew and things are off to a strong start. Thanks to everyone who has already used the website to register your child and provide permission for participation. We ask all parents to take a volunteer job—there are all varieties, and more information about that will follow. We always appreciate the unbelievable Whitman parent support.

Your student will be in touch with student producers on Facebook, where rehearsal updates and important information is delivered in a production Facebook group. Parent communication will be disseminated through Whitman Theaternet. If you are not already a member, please subscribe to the group by sending an email to whitmantheaternet-subscribe@yahoogroups.com or email Jill Chenok or Amy Strent. If you are on Facebook, you may also become a friend of Whitman Drama to get notifications.

PARTICIPATION CONSENT AND FEES

Parents are asked to submit a participation consent form and a participation fee by Tuesday, Sept. 19.

Please visit pay4schoolstuff.com  to pay $100 participation fees for all cast, crew, and production staff; this covers rehearsal meals the week before the show, the cast party, the end of year drama banquet, a show t-shirt, and staff appreciation gifts. We expect that all participation fees will be fully spent as described above, but if there are nominal funds remaining, they will be used by the Boosters to cover other Whitman Drama expenses. If you prefer to pay by check, these are payable to Walt Whitman Drama Boosters. Further directions are outlined at the bottom of this form.

If participation fees present a financial hardship for any family, please contact me at christophergerken@mac.com, as we want to ensure that all students can participate.

VOLUNTEER SIGN-UPS

There are many ways to help! You can take shifts selling tickets, setting up for the cast party, or another discrete task by choosing a job on the Volunteer Sign-Up Genius link that will be emailed to you once we have emails for all parents. Or you may volunteer to chair an area of need by serving as a dinner captain, organizing the concessions team, working on the program, or working on publicity. Please visit our Volunteer page to learn more—and thank you!

PROGRAM ADVERTISING AND SHOUT-OUTS

Do you own or operate your own business? Our show program is a cost-effective way to promote your business and support the drama program at the same time.

The program is also an opportunity to send your congratulations to students, staff, and family members. Take out a shout-out ad to show your support for your student! Learn more about both types of ads here.

SPONSOR/PATRON/FRIEND

You can support the Whitman theater program by becoming a sponsor or friend of Whitman drama. Your financial support helps to support the extraordinary production value of Whitman performances, and provides expanded opportunities for students. Whitman Drama Boosters, Inc. is a 501(c)(3) organization, and contributions are tax-deductible to the full extent permitted by law. Get all the details on how you can support us on our Donations page.

BIO INSTRUCTIONS

Student bios must not exceed 60 words in order to be included in the show program. All bios must begin with correctly spelled names. Spell-check will not be run on bios, so please check them to be sure they are spelled as they will appear. Any content that is deemed inappropriate by the producer or faculty will be cut. Bios can be submitted via the online bio form or in the body of an email sent to wwhstheaterbios@gmail.comThe student producer will publish the due date in the Facebook group and on the web site when the date is determined. Hand-written or late bios will not be accepted.

ADVANCE TICKET SALES

Pre-sale reserved tickets will be made available to families of students in cast, crew, and production staff (up to 10 per family) online at www.whitmandrama.ticketleap.com (with a small service fee) or by email reservation. Details on advance ticket sales will be sent via Whitman Theaternet and posted on our ticket page.

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I look forward to working with this talented group of students. Feel free to contact me at any time with questions or concerns at christophergerken@mac.com. If you have questions that you would prefer to direct to one of our volunteer Board Members, please contact Jill Chenok or Amy Strent, or contact our student producer Kevin Hatcher.

Best,

Christopher Gerken
Drama Director